Medical & Performance Coordinator

Salary: Please state your expectations within your application

Contract: Full Time, 42 hours a week

Location: The Nigel Doughty Academy, Nottingham, NG2 7SR

Working Arrangements: On site

Closing Date For Applications: 24th April 2026

The Perks of the Job:

• Opportunity to access tickets for events at The City Ground.

• Employee Assistance Programme.

• Access to high street and gym discounts.

• Discount within our Club shop.

• Free on-site parking.

Role Overview:

The Medical & Performance Coordinator is predominantly responsible for managing effective operational delivery and administration to the First Team, providing support to the Director of Medical and Performance, First Team Doctor, Head of Physiotherapy and Performance Services Lead. The role ensures club-wide administrative alignment to all Medical & Performance departments (including Academy and Women’s), enabling them to function efficiently and adhere to all aspects of clinical governance.

Key Tasks and Responsibilities:

• Provide administrative support to Head of Medical and Performance, First Team Doctor, Head of First Team Physiotherapy & Performance Service Lead.

• Lead on First Team player ‘Whereabouts’ processes; a) Daily player submissions; b) Main point of contact during FA Anti-Doping visits; c) Liaise with B Team medical staff regarding transition players.

• Coordinate and oversee player pre-signing medicals for First Team, Academy and Women’s teams (attending First Team medicals when required).

• Manage club-wide Healthcare schemes (Sempris and Health Partners); pre-notification of claims, incoming and outgoing player and staff updates, budget management and any other matters.

• Manage administrative and operational aspects of player scans, medical appointments and surgeries across the club (liaise with hospitals/secretaries, manage scan referrals, arrange player and staff travel/accommodation). Attending as club liaison when required.

• Collaborate with Head of Medical & Performance and First Team Doctor to ensure logistical compliance for First Team matchdays.

• Support the Head of Medical and Performance in managing medical governance; a) Managing policies and procedures; b) Communicating and enforcing policies across the club; c) Coordinating staff training to comply with football regulations (including staff qualification log); d) Monitor administration of clinical audits; e) Establish clear pharmacy management and audit plan.

• Organise pre-season medical testing, following Standard Operating Procedures (SOPS) for Cardiac Screening and Bloods management.

• Manage an efficient results management process for all medical results.

• Develop suitable IT systems and databases on behalf of the Medical and Performance department to house player and staff medical and clinical records.

• Follow Academy budgeting processes and obtain surgery quotations from medical providers.

• Maintain excellent record keeping for medical consumables/ pharmaceutical stock and equipment servicing. Liaise with suppliers to place any orders requested by club medical staff.

• Support First Team Player Care department on home matchdays to integrate new families following signing windows.

• Produce reports to provide insight into operational effectiveness when required.

• Manage the Human Force platform regarding casual staff rostering for the First Team.

Skills, Experience and Knowledge:

• Experience working within an elite sport environment.

• Trusted with handling confidential and sensitive information.

• Understanding of medical services in an elite sport environment.

• Project management.

• Excellent communication and organisational skills.

• Fully competent with Windows, Word, Excel.

• Degree in Sports Management or other related field desirable

Forest For Everyone

At Nottingham Forest Football Club we are committed to creating an environment where differences are respected, individuality is celebrated, everyone feels valued, supported, and included. Our goal is to ensure every member of our team can be themselves, contribute fully, and reach their potential without barriers.

Our Commitment to Equality, Diversity, Inclusion and Mental Wellbeing

As an equal opportunities employer, we welcome applications from talented people of all backgrounds regardless of age, disability, gender identity or reassignment, marital or civil partnership status, pregnancy or maternity, race, religion or belief, sexual orientation, or any other characteristic protected by law.

We continue to develop policies and practices that promote equality, diversity, inclusion and mental wellbeing across our workforce. To help us measure progress and hold ourselves accountable, we ask all applicants to provide accurate diversity information during the recruitment process.

Disability Confident Committed Employer

We are proud to be a Disability Confident Committed employer, taking positive steps to attract, recruit, and support disabled people. As part of this commitment, we work hard to ensure our recruitment processes are fair, inclusive, and accessible to everyone. We are committed to offering interviews for disabled applicants who meet the essential criteria for a role and provide reasonable adjustments at every stage from the application process through to ongoing support in the workplace.

If you are likely to meet the definition of being a "disabled person" according to the Equality Act 2010, you may be eligible to apply for an interview via the Disability Confident Scheme. Please indicate this in your application form. The information you share with us about your health or disability will not be used in recruitment selections.

Our Commitment to Safeguarding

As part of the Club’s commitment to safeguarding, the successful applicant may be required to undergo a Disclosure Barring Service (“DBS”) check or an enhanced DBS check. The results of a DBS check will be considered on an individual basis, and the Club will act in a proportionate manner when deciding whether or not to proceed with the appointment.

An FA Enhanced DBS disclosure is required for all relevant new appointments to the Club. Individuals will be asked to declare any convictions, cautions or reprimands, warnings or bind-overs that may have been incurred. The Club reserves the right to carry out risk assessments where content has been disclosed on a DBS disclosure if it feels that it is relevant to the job requirements. Failure to satisfy the Club and the PL's safeguarding requirements may lead to the job offer being withdrawn or, if they have already started employment, summary termination of the employment.

Health and Safety

At Nottingham Forest Football Club, we are committed to ensuring a safe and healthy working environment for all employees. In accordance with the Health and Safety at Work etc. Act 1974, you are required to take reasonable care for your own health and safety and that of others who may be affected by your actions or omissions at work. You must also cooperate with the Club's health and safety policies and procedures. Should you identify any health and safety concerns, please report them promptly to your manager or a member of the Health and Safety/Facilities team.