Project Coordinator / Administrator

Projects Coordinator / Administrator:
Location: East Midlands (office-based, with occasional site travel)

We’re working with a well-established contractor in the UK water sector, looking to appoint a Projects Administrator to support delivery across a range of clean and wastewater projects.

This role will suit someone with strong organisational skills and experience in project or site-based administration, ideally within construction, utilities, or infrastructure environments.

The Role:

* Provide administrative support to project managers and delivery teams

* Maintain accurate project records, ensuring documentation is organised and audit-ready

* Manage site documentation including RAMS, permits, and compliance records

* Track document submissions, approvals, and revisions (document control)

* Raise purchase orders and assist with supplier quotations

* Maintain procurement logs and support invoice reconciliation

* Coordinate plant and equipment hire, including tracking usage and off-hire

* Ensure accurate records of plant hire periods and costs

* Act as a key link between site teams and office-based delivery teams

* Maintain project trackers covering costs, procurement, and progress

* Support reporting on project performance, risks, and status

* Assist with H&S documentation and compliance processes

Requirements:

* Previous experience in an administrative or project support role

* Strong organisational skills with excellent attention to detail

* Experience maintaining records, documentation, and trackers

* Exposure to purchase orders, procurement, or supplier coordination

* Confident communicator, able to liaise with site and office teams

* Ability to manage multiple tasks in a fast-paced environment

Qualifications:

* GCSEs (or equivalent) including Maths and English

* Full UK Driving Licence

* Proficient in Microsoft Office (Excel, Word, Outlook)

Desirable:

* Experience within water, utilities, construction, or engineering sectors

* Familiarity with procurement systems (SAP, Oracle, Coins, etc.)

* Experience with document control systems / CDEs

* Knowledge of plant hire processes and cost tracking

* Basic understanding of project delivery and commercial processes

* CSCS / IOSH or similar H&S awareness

* Business Administration qualification (NVQ Level 2/3 or equivalent)

If interested to hear further, please apply online and a member of the team will be in touch