Pharmacy Operational Manager Procurement and Distribution

Job summary

We have an exciting opportunity for the role of Pharmacy Operational Manager, Procurement & Distribution.

The role leads on the Pharmacy Procurement & Distribution services across the Trust. Serving as a member of the Pharmacy Leadership Team, the Operational Manager plays a key role in these services providing leadership and supervision, along with developing a strong culture of teamwork and continuous improvement.

The role requires significant experience of working within the NHS, with demonstrable and practical working knowledge of relevant procurement legislation and regulations.

Main duties of the job

o Manage the technical pharmacy services within Pharmacy Procurement and Distribution.o Responsible for the procurement of all pharmaceuticals where they are provided by the Trust pharmacy service, together with their effective storage and management of stock holdings.o Responsible for the provision of pharmacy distribution services where the Trust pharmacy service provides the pharmaceuticals.o Ensure efficiencies in pharmacy procurement of pharmaceuticals are identified and delivered.o To be responsible for the provision of professional leadership and advice on all matters of pharmacy procurement, stores and distribution and their development.o Provide leadership and management for the development of an efficient, quality driven progressive service.o Maintain and develop the service, operational policies and procedures.o Responsible for all staff working within Pharmacy Procurement and Distribution.

About us

#TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.


We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.


We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.


The health and wellbeing of colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.


The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment.

Job description

Job responsibilities

This is a key senior role within the Trust and for the Pharmacy Service to ensure both safe and financially efficient procurement of medicines and their supply to both the dispensary, based in the same location, and to a wide range of in patient and out patient settings across a wide geographical area.

Please see the attached job description and person specification for full details.

Job description

Job responsibilities

This is a key senior role within the Trust and for the Pharmacy Service to ensure both safe and financially efficient procurement of medicines and their supply to both the dispensary, based in the same location, and to a wide range of in patient and out patient settings across a wide geographical area.

Please see the attached job description and person specification for full details.

Person Specification

Education & Training

Essential

• ?Pharmacy Technician NVQ level 3, BTEC or equivalent
• ?Registered Pharmacy Technician (General Pharmaceutical Council)

Desirable

• Chartered Institute of Procurement & Supply (CIPs) Qualification Level 5

Knowledge

Essential

• ?Qualifications or local training certificates to demonstrate ability to manage staff
• ?Accredited checking technician (ACT)

Desirable

• ?Management or leadership training qualification

Values and Behaviours

Essential

• ?All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
• ?All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation

Contractual

Essential

• ?A full UK driving license and vehicle for business use is required for this post; however reasonable adjustments will be made for disabled individuals in line with the Equality Act 2010.

Skills

Essential

• ?Ability to work under pressure, prioritise and meet deadlines
• ?Excellent verbal and written communication skills
• ?Concentration, accuracy and meticulous attention to detail, ability to work under pressure, motivate staff and meet deadlines.
• ?Ability to work independently and within a team
• ?Willing to undertake training and work towards completing in-house validations
• ?Adaptable and flexible, can troubleshoot problems and implement solutions

Desirable

• ?Able to work with and interpret complex sets of data in order to effectively monitor and improve stores & procurement performance.

Experience

Essential

• ?Experience in an operational management position in a hospital pharmacy setting
• ?Significant experience of managing staff.
• ?Previous experience of stock control management
• ?Experience of MHRA Good Distribution Practice (GDP) and its application
• ?Experience in the production (writing and review) of SOP's and monitoring compliance
• ?Experience of procurement in a hospital pharmacy setting

Desirable

• ?Experience of quality improvement and/or service development work
• ?Working knowledge of the Trust's current pharmacy electronic stock control system

Person Specification

Education & Training

Essential

• ?Pharmacy Technician NVQ level 3, BTEC or equivalent
• ?Registered Pharmacy Technician (General Pharmaceutical Council)

Desirable

• Chartered Institute of Procurement & Supply (CIPs) Qualification Level 5

Knowledge

Essential

• ?Qualifications or local training certificates to demonstrate ability to manage staff
• ?Accredited checking technician (ACT)

Desirable

• ?Management or leadership training qualification

Values and Behaviours

Essential

• ?All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
• ?All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust's expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation

Contractual

Essential

• ?A full UK driving license and vehicle for business use is required for this post; however reasonable adjustments will be made for disabled individuals in line with the Equality Act 2010.

Skills

Essential

• ?Ability to work under pressure, prioritise and meet deadlines
• ?Excellent verbal and written communication skills
• ?Concentration, accuracy and meticulous attention to detail, ability to work under pressure, motivate staff and meet deadlines.
• ?Ability to work independently and within a team
• ?Willing to undertake training and work towards completing in-house validations
• ?Adaptable and flexible, can troubleshoot problems and implement solutions

Desirable

• ?Able to work with and interpret complex sets of data in order to effectively monitor and improve stores & procurement performance.

Experience

Essential

• ?Experience in an operational management position in a hospital pharmacy setting
• ?Significant experience of managing staff.
• ?Previous experience of stock control management
• ?Experience of MHRA Good Distribution Practice (GDP) and its application
• ?Experience in the production (writing and review) of SOP's and monitoring compliance
• ?Experience of procurement in a hospital pharmacy setting

Desirable

• ?Experience of quality improvement and/or service development work
• ?Working knowledge of the Trust's current pharmacy electronic stock control system

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .


From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

UK Registration

Applicants must have current UK professional registration. For further information please see


Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .


From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. .

UK Registration

Applicants must have current UK professional registration. For further information please see

Employer details

Employer name

Nottinghamshire Healthcare NHS Foundation Trust

Address

Pharmacy, Wells Road Centre


Wells Road


Nottingham

NG3 3AA



Employer's website